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Employment Opportunities

Administrative Coordinator 

part-time remote

 

The Administrative Coordinator provides comprehensive administrative support to ensure the efficient operation of the nonprofit business. This role involves a variety of clerical, organizational, and communication tasks, requiring a detail-oriented, proactive, and highly organized individual.

The ideal candidate will be a strong communicator, able to multitask effectively, and maintain a professional demeanor in all interactions.

 

Responsibilities

 

Administrative Support

  • Support the ED in editing and preparing organizational correspondence, communications, presentations, and other documents.

  • Answer and direct emails, phone calls, taking messages and providing information as needed.

  • Organize and maintain physical and electronic filing systems.

  • Order and maintain program supplies and equipment, ensuring adequate stock levels (particularly for Conferences).

  • Coordinate and arrange SUG team and board/ambassador meetings, prepare agendas, record minutes, and follow up on action items.

  • Maintain a CRM.

  • Create usable reports and spreadsheets of relevant information for programs and fundraising.

  • Assist with scheduling appointments, meetings, and travel arrangements for ED and others as necessary.
     

Fundraising and Friendraising Support

  • Support social media accounts and marketing efforts.

  • Regular updating of Little Green Light, ensuring thank you and tax emails are sent, and alerting ED to large donor gifts.

  • Preparing Fundraising Acknowledgements.
     

Conference and Programmatic Operations

  • Support Conference and Programmatic staff in helping with online registrations and payments, refunds, travel arrangements, etc.

  • Connect program participants with the correct programmatic lead and staff person.
     

Bookkeeping and Financial Operations

  • Pay and maintain documentation for faculty and staff contractors.

  • Basic bookkeeping through monthly bank reconciliation and Quick Books maintenance in partnership with the Treasurer.

  • Support Treasurer and Tax Preparer in annual preparation of 1099s for contractors and organizational 990.
     

Communication and Coordination

  • Act as a primary point of contact for internal and external stakeholders.

  • Facilitate effective communication flow among staff and with external partners.

  • Assist with the coordination of organizational events and activities.

 

Education and Experience

  • High school diploma or equivalent; associate's or bachelor's degree preferred.

  • 2+ years of experience in an administrative or office support role.

  • Proficiency in Google Office Suite, Quick Books, Monday-CRM, Little Green Light.
     

Skills and Competencies

  • Excellent verbal and written communication skills.

  • Strong organizational and time management abilities with a keen eye for detail.

  • Ability to multitask and prioritize effectively in a fast-paced environment.

  • Proactive and resourceful problem-solver.

  • High level of discretion and confidentiality.

  • Professional demeanor and strong interpersonal skills.

  • Ability to work independently and as part of a team.
     

Preferred Qualifications

  • Experience with nonprofit organizations.

  • Experience in managing CRM, large relationship database management, and large number of external relationship partners.

  • Experience in a participant experience-based organization.

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Reports to the Executive Director.

Time: up to 20 hours per month

Compensation: $600 per month

Please send your resume by email to info@singuntogod.org with the subject line "Adminstrative Coordinator Position". You do not need to attach a cover letter, plus please include in the body of the email why you think you're the right candidate for this position.

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